Hiring a bar for a small group lets you settle into a birthday, a work gathering or an after-party with people you know well.
Beyond the number you can hire for, what matters is the minimum spend and exactly how much of the venue becomes yours.
Confirm what the hire covers
What a venue calls exclusive hire varies: the whole place, a floor, or a private room.
Check before booking whether you share the entrance, the toilets or the activity facilities with other guests.
Look at the minimum numbers and the minimum spend
For a small-group hire, a minimum spend is often set on top of the per-person price.
Check what happens to the figure if numbers drop, and the deadline for changing them.
Say what facilities and layout you need
Whether people mostly sit, or there will be games and speeches, changes the space you need. Ask whether tables and seats can be moved.
Specify at the booking what you want to use: karaoke, golf, darts, a monitor.
- What the hire covers
- The minimum spend
- How many can be seated
- The facilities you will use
Sort the catering and the cancellation terms
Check what the free-flow drinks cover, when last orders fall, the terms for ordering food, and whether you can bring anything in.
Exclusive hire often carries stricter cancellation terms than an ordinary booking. Look at how a change of date is handled too.
Small-group hire in Gion
Gion Country Club has open seating, semi-private booths and a VIP room for up to ten.
For exclusive use by a small group, get in touch with your numbers, your budget and the facilities you want.
Frequently asked questions
From how many people can a bar be hired exclusively?
It varies by venue, day and time. Check the minimum number and the minimum spend.
For a small group, private room or exclusive hire?
For privacy alone, a private room; if you need to shape the whole room or run a programme, exclusive hire.
Can the numbers on an exclusive booking be changed later?
Within the deadline, often yes. Check the minimum spend and the deadline when you book.
